PARISH COUNCIL MINUTES
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HYDE PARISH COUNCIL
Minutes of the meeting of Hyde Parish Council held on
9th October 2019 at 7pm in the Church Community Rooms
Councillors present: Cllrs Burden, Dolphin, McKenzie, Mulcahy, Sevier (Chair), Tully and Woodley
In attendance: Mrs M Coatham (Clerk); Lyndsey Whitehead (School Governor); no members of the public
1. Apologies: County Councillor Heron; District Cllr Lane
2. Declarations of interest (of matters appearing in the minutes): Cllr Sevier noted her position on the NFNPA/NFDC and would not take part in the discussions or vote on the planning applications. Cllr Burden noted her interest in the TEN (Pick Your Own Pumpkins).
3. Minutes of the Meeting on the 11th September 2019: Discussion took place about the minutes of the meeting held on 11th September 2019. It was agreed to propose the minutes as a true record. Proposed by Cllr Woodley, seconded by Cllr Tully, all in favour.
16. Reports of Representatives: School Update (it was agreed to move this item up the agenda). Lyndsey reported that the role had increased to 51 (from 48 in 2018, 45 in 2017) – the maximum the school can accommodate is 70. 20 of these children are resident in the parish, 15 in Fordingbridge/Bickton/Godshill, 13 in Ringwood, 3 elsewhere. There remain vacancies for one Governor and a clerk. Rob Shadbolt is the current chair with Lyndsey as vice-chair. There are open days in November (14/16/21) for prospective pupils (2020/21). HSFA are re-developing the quiet area (to complete in half-term) and then the toilet area will be reviewed. There was a good turn-out to the Community Defibrillator training. Lyndsey was thanked for her report.
LW left the meeting.
4. Matters arising from the minutes
North Gorley Green – AS/Clerk to visit
Emergency plan – nil from Neil Jenkins/Cllr McKenzie to follow up
Nil response from Steve Avery despite further chase – Clerk to follow up
Nil further on award
All other items are dealt with under agenda headings.
PUBLIC SESSION: There were no members of public present.
5. Planning - there were no planning visits this month
19/00704 Rose Cottage, Blissford – roof and window alterations
There was no briefing note or planning statement available for this application, but due to the consultation period it had to be reviewed at this meeting. It was felt there was insufficient information to make a decision and it was agreed to leave the decision to the officers (PAR5) and to request the following conditions:
to request that the chimney stacks remain to retain the character of the property
to request confirmation that the revised plans do not increase the footprint above 30%
for materials and vehicles to be stored within the curtilage of the site to protect track access
Proposed by Cllr McKenzie, seconded by Cllr Dolphin, all in favour. It was noted that the spoil still remains under the tree (previous applications) and it was agreed that the Clerk should refer this to planning for review.
Results: 19/00611 Broomhill House, Frogham Hill – 14no. ground mounted solar panels - GRANT
19/00523 Rose Cottage, Blissford – stable block and haybarn - GRANT
19/00570 Rose Cottage, Blissford – demolition and replacement of garage – GRANT
19/00572/3 Vennards, North Gorley – greenhouse and listed building consent for greenhouse - GRANT
Not yet decided: 19/00627 Gorse Cottage, Furze Hill – retention of conservatory
b. Tree applications:
19/0584 Acorns, Abbotswell Road – fell 3 Hollies; 19/0597 Keir Vardo, Bartletts Common – fell 2 Silver Birch; 19/0598 Cedarwood, Bartletts Common – prune 1 Oak; 19/0636 Blue Gums, Pentons – prune 1 Weeping Willow
Cllr Woodley had reviewed the applications prior to the meeting and circulated a report to members. It was felt that the decisions should be left to the officers but members would like to request that when the Holly trees are felled (Acorns) the stumps are left to regenerate into a hedge – the street scene along this road is formed by hedging and removing the Hollies will have an impact. Alternatively, native hedging could be planted.
Tree Results - Raise no objections: 19/0505 Cornwall House, Pentons Hill; 19/0546 Owl Cottage, Frogham Hill
c. Other planning matters
TEN – 8762/LICTE/19/05225-KS and 8762/LICTE/19/05226-KS: 19/10 – 23/10 and 25/10 – 31/10 (9 – 5.50pm) Pick Your Own Pumpkin & Halloween Crafts – Sale of alcohol and TEN 8801/LICTE/19/05458 SH Moviola 18/10/19 7pm until 10.30pm Hyde Memorial Hall – sale of alcohol
Enforcement – list in file: replacement mobile homes- email from Enforcement Officer noted
Appeal – no results received
Local Plan – copy of Maggies notes to be circulated
To note planning visits November: Cllrs Tully and Mulcahy – Monday 11th November
6. Report from CCllr Heron (HCC): Cllr Heron did not attend this meeting, he is due to attend in November. It was noted that Cllr Heron had sent a further holding email to a resident. It was agreed to send a further email to ask for an update on potholes and the replacement culvert in North Gorley.
7. Report from District Councillor (NFDC)
Cllr Lane was not in attendance but had noted that accommodation had been offered to Steve, Church have been notified. A further complaint had been received from a resident – this had been passed to the police.
Concern has been expressed about lack of pothole repairs – Clerk has emailed HCC but no response received: Skanska has not been seen in the village by members repairing potholes recently. The Clerk to follow-up.
Email from Cllr Heron/HCC agreeing the Lawrence Lane junction will be added to the “exception” site lists – ie it should be cut back more than standard width each time. The Clerk to make a diary note to send a reminder of this early in 2020.
Verge damage/North Gorley – North Gorley ditches have been re-dug by HCC, Clerk to confirm that residents are happy that works are now complete. Dragons teeth: Clerk to review with Cllr Sevier and to agree a trial site to progress NE consent (by landowner).
Note any new works for next lengthsman visit (Monday 2nd December 2019) to Clerk.
Temporary mast: update received from HCC Estates – it appears that Waldon do not have NE consent for the temporary mast (email exchange noted). To monitor response. Clerk to contact Church to see if PCC have taken any action.
5G Consultation – it was agreed to submit a parish response – Cllr McKenzie to draft a response; masts are not wanted on common land and more information is required about the functionality of 5G in a rural landscape.
NPA Landscape review, New Forest’s Natural Capital discussion document and Equestrians in Hampshire – circulated to members for review.
Barking dogs/off Pentons Hill and dog walker incident – keep under review for further issues.
Broken stiles – Lengthsman has reviewed the broken stiles on footpaths 729 and 735 and a query has been sent to the Rights of Way team regarding liability and repairs. The landowner of the broken stile at Blissford has been contacted.
Safer New Forest – it was agreed to respond individually and for Cllr McKenzie to draft a parish response – there is concern that there is insufficient police presence resulting in poor response times and an increase in theft from outbuildings. Concern was also noted about county lines impacting the parish.
Lloyds/TSB Treasurer’s a/c £13117.19 (following current months expenditure)
Lloyds/TSB BIA a/c £247.45
Post Office/NS&I £2749.11
Cheques: M Coatham (Clerks, Sep 19, £397.10 – includes back pay and revised rate), HMRC (tax & NI, Sept 19, £8.80), Hampshire Pension Fund (Sep 19, £92.77), Badgemaster (wooden badges, £84.95), Lyndhurst Parish Council (3*training, £75), Fordingbridge Town Council (photocopies, £66.09), ICO (Data Registration, £40); IAC (Internal Audit, £180); Royal British Legion (poppy wreath, £30); P Dowling (domain renewal, hydeparish.net, £17.99).
Other financial matters
Signatories – confirmation received from bank
Requested invoices from NFDC (Election) and Wix (P Dowling)
Defibrillator costs and insurance – costs noted and to be included in future budgets – Parish will need to cover insurance (school does not) and Clerk has requested value from supplier to obtain a quote from Zurich.
National Audit Office – review of Code of Audit Practice (to note) – correspondence to be circulated.
Second half of precept received £4975
Notification of repayment of VAT received £2175 – the Clerk did not request this and it is not due to the Council, an email request for clarification has been sent to HMRC.
11. Budget Proposals and Half-Year review
A financial review was circulated with budget figures for 2020/21 for review – members to consider what additional expenditure may be required so that a final budget proposal can be agreed before the January 2020 deadline.
12. To approve revised Standing Orders and Financial Regulations
The Standing Orders and Financial Regulations have been updated by the Clerk (in accordance with the Models issued by NALC) and circulated to members prior to the meeting for review. Members approved the revised documents.
13. Pride In Your Parish – coffee morning
The October meeting would raise funds for Macmillan – posters to be circulated to promote the event. Clerk to confirm access to the hall. Dates for 2019 (17th Oct; 21st Nov;19th Dec).
Recycling – members to meet to agree what actions need to be considered to improve recycling in the parish. Clerk to establish who currently is responsible for the recycling shed at Hyde Club.
14. Newsletter November 2019 – articles to Maggie.
Building Skills Courses; Understanding the New Forest’s Natural Capital
16. Reports of Representatives
WECA 12/9 (mins and report from Bernie circulated);Community Resilience 12/9 – presentations circulated via email (Clerk attended); It was noted that the effect of climate change (higher temperatures as well as wetter winters) need to be reflected in the emergency plan.
Due: NFALC 17/10 (Giles to attend) – points to be discussed include Countryside Access (increased cycle access) plus Electoral Review of NFDC Briefing at 6pm.
Link Magazine – Clerk to submit a report for the November issue.
THE MEETING CLOSED AT 9.06PM.
NEXT PARISH MEETING: Wednesday 13th November 2019 at 7pm in the Church Rooms, Hyde Church.
CHAIRMAN.................................................................................................... 13th November 2019
[THESE MINUTES ARE UNCONFIRMED]
MEETING DATES 2019 (2ND WEDNESDAY OF EACH MONTH); 13th November; 11th December