PARISH COUNCIL MINUTES
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HYDE PARISH COUNCIL
Minutes of the meeting of Hyde Parish Council held on
11th March 2020 at 7pm in the Church Community Rooms
Councillors present: Cllrs Burden (arrived 7.15pm), McKenzie, Mulcahy, Sevier (Chair), Tully and Woodley
In attendance: Mrs M Coatham (Clerk); no members of the public;
1. Apologies: Cllr Dolphin; County Councillor Heron; District Cllr Lane; Lyndsey Whitehead (School Governor);
2. Declarations of interest (of matters appearing in the minutes): Cllr Sevier noted her position on the NFNPA/NFDC and would not take part in the discussions or vote on the planning applications.
3. Minutes of the Meeting on the 12th February 2020: Discussion took place about the minutes of the meeting held on 12th February 2020. It was agreed to propose the minutes as a true record. Proposed by Cllr Sevier, seconded by Cllr Woodley, all in favour.
4. Matters arising from the minutes
North Gorley Green – Clerk submitted map to Somerley asking them to submit an application for NE approval (installation of dragons teeth) – Feb 20 – awaiting response.
A response to the Boundary Consultation was submitted and may be found on the parish website.
Award paperwork progressing
All other items are dealt with under agenda headings.
PUBLIC SESSION: No members of public present
5. Planning – No site visits were required this month (no applications).
a. Applications: None received (Rose Cottage extension given to review in April)
To note: LDCP 20/00091 Dove Cottage, Chilly Hill – single storey extension
Results: 19/11372 (NFDC) Land off Hern Lane – agricultural building (reapplication) - GRANT
19/00964 Hungerford House – outbuilding extension and alteration to windows and doors – GRANT
19/00853 High Hazely – retention of conservatory and landscaping works - REFUSE
Not yet decided: 20/00011 Ashley View – replacement building for use as stables – Planning Committee 17/3/20
b. Tree applications: 20/0089 Abberley House, Ringwood Road – prune group of Conifers & fell 1 Conifer
20/0120 Hyde Lane Cottage, Stuckton – prune 1 Ash
Both applications were reviewed by Cllr Woodley prior to the meeting and a report circulated. It was agreed to leave the decisions to the officers as none of the works were of concern.
For info only: R14/15/20/0103 Flaxfields House, Hyde Lane -fell 1 x Conifer tree/safety concerns and R14/15/20/0112 Address: MEADOW VIEW – exempt works
Tree Results - Raise no objections: 20/0026 Little Hungerford, Hungerford Hill; 20/0007 Upper Buddle, Buddle Hill; Withdrawn and emergency works order submitted instead: 20/0049 Forest Glade, Furze Hill–fell 1 Scots Pine, 2 Birch, 1 Oak and 1 Macrocoupa; Not yet decided: 20/0050 3The Cottages, Stuckton – fell 1 Cherry and 1 Conifer; 20/0079 3 The Paddock, Frogham – prune 1 Oak; 20/0074 Huckles Cottage, Ogdens – fell 1 Conifer
c. Other planning matters
Mobile Mast – the Clerk has been corresponding with HCC regarding the mobile mast and progression of a site for the permanent mast. A meeting to review the temporary site is proposed during April, the purpose of the meeting is to establish firm guidelines on the management of the temporary site to minimize damage of the surrounding SSSI.
TEN – none received
Enforcement – list in file: Café – acknowledgement of concern/to be investigated.
Appeal – no results received
Licence Application: Variation Premises Licence (S34) Ref: LICPR/05/00352 - Hyde War Memorial Parish Hall – members considered the revised application against NFDC’s four objectives (prevention of crime and disorder, public safety, prevention of public nuisance and protection of children from harm) and agreed that these were not affected. It was agreed no representation was required.
To note planning visits April: Cllrs McKenzie and Mulcahy – Monday 6th April
6. Report from CCllr Heron (HCC) - Cllr Heron did not attend this meeting.
7. Report from District Councillor (NFDC) – Cllr Lane did not attend this meeting:
Roads – CCllr Heron has been in contact with the Council about the state of the roads within the parish. CCllr Heron noted that the current priority of HCC is to repair the main roads following the recent rainfall. Once this work has been completed, other roads will be reviewed. It was agreed that whilst this was an unsatisfactory response, rainfall over the past month has been twice the normal level and many of the parish roads are built with no foundations. Updates and links provided by CCllr Heron will be noted on the website and residents encouraged to continue noting potholes for repair.
Cycling – the recent event was noted with concern (it was not an event registered with the Safety Advisory Group) – this would be raised with NFDC.
It was agreed to note any works for lengthsman to the Clerk by Friday (13/3). Next visit due Monday 23/3/20
It was noted that HCC Countryside would not be burning or cutting gorse on the commons (management) before September due to a project at the reserve at Lymington-Keyhaven Nature Reserve. Peter Dowling was thanked for his ongoing support of the Countryside team allowing use of his property to park the maintenance vehicle.
Ragwort – the Clerk to contact the Countryside team to agree a suitable date to move the contents of the compound.
Litter Pick 4th April – posters to be displayed. The pick will take place on Saturday 4th April – residents can either join the team outside the school at 9am or pick at another time (as convenient) – residents are asked to let the Clerk know which areas have been picked. Any rubbish collected may be left in bags within the ragwort compound on Buddle Hill for NFDC to collect. Contact the Clerk for further information.
Flytipping – load of wood at Abbotswell (shed) and tree cuttings/tarpaulin on Gorley Lynch. Both have been reported to the relevant landowners.
Missing footpaths – it was noted that some footpaths may have disappeared from the revised OS maps – it was agreed to review the parish area and note concerns with the Footpath Society.
Lloyds/TSB Treasurer’s a/c £10297.68 (following current months expenditure)
Lloyds/TSB BIA a/c £247.50
Post Office/NS&I £2771.10
Cheques: M Coatham (Clerks, Feb 20, £403.21), Hampshire Pension Fund (Feb 20, £94.26), HMRC (Jan/Feb 20, £4.80), Hyde Memorial Hall (rent for Jan-Mar 20 plus additional VDS meeting, £49.50), M Coatham (Clerks, Mar 20, £403.21), Hampshire Pension Fund (Mar 20, £94.26), HMRC (Mar 20, £9.20), A Sevier (travel to Consultative Panel, £12.60)
Other financial matters
Still no response regarding VAT payment received of £2175 (does not belong to Parish) – Clerk has sent email and awaiting response: real balance on current account is therefore £8122.68.
IAC confirmed they will be undertaking a review of the books (internal audit) – Cllr Sevier to review the accounts once the bank statements have been received to end of March.
It was noted that the bank charges have been revised – no on-going charges at present.
Members approved the cheques, as listed above.
11. Risk Assessment – the risk assessment had been circulated prior to the meeting. Members approved the risk assessment for the Parish Council, proposed by Cllr Sevier, seconded by Cllr Burden, all in favour.
12. Pride In Your Parish – Coffee morning – it was agreed to hold a low-key coffee morning on March 20th and then postpone future coffee mornings until the progression/outcome of the Covid-19 virus was known. It was agreed to confirm that residents should contact any Council member if they have concerns or require assistance – and the importance of the community looking after any vulnerable residents. This applies to any issue, not only Covid-19 concerns. Discussion took place about Climate issues and actions – it was agreed to discuss the matter further at the Annual Parish Meeting with residents in May.
13. Annual Parish Meeting: 20th May 2020 Hyde Memorial Hall. It was agreed to ask Mandy Pickard (NFDC) to attend to discuss recycling within the area.
14. Consultations: Proposal for Federation of Breamore CE Primary School, Hale Primary School and Hyde CE Primary School. The Parish Council have read the proposal and wish all the people involved well and look forward to hearing about progress in the future. To note that if further support is needed, contact the Clerk. The land swap was also raised – it was agreed that Cllr Woodley would request an update from the Chair of Governors.
15 Correspondence: NFALC minutes 16/1; Spring Sportive (cycle event noted 18/19th April – details will be on the website and noticeboards); School Consultation; Consultative Panel; HALC conference; Woodgreen – clerk vacancy; CPRE event; Hampshire Homes Hub; Boundary Review response; Alderholt PC post; Waymark; Clerks & Councils Direct; Grant Application for Drug Misuse conference; Special Feature on Climate Change (Clerks)
16. Reports of Representatives
NPA Consultative Panel (AS): a report had been circulated to members covering an update from the National Park (climate change/nature emergency – changing weather affecting species), Forestry England – tree planting within the National Park (right tree in the right place for the right reason) and Brockenhurst Flood Action Group.
Quadrant 9th March (MM): Cllr McKenzie reported that a footpath officer for the National Park (Adam Vasey) gave an update on the state of footpaths (good), concern was raised about litter in the National Park at Whiteparish and Paul Walton (NPA) noted concerns about climate change affecting the make-up of the forest (farming), encouraging a greater variety of people to use the park and the proposal to reduce the number of pop-up campsites.
Link Magazine – Clerk to submit a report for the April issue.
THE MEETING CLOSED AT 9PM.
NEXT PARISH MEETING: Wednesday 8th April at 7pm in the Church Rooms, Hyde Church.
CHAIRMAN.................................................................................................... 8th April 2020
[THESE MINUTES ARE UNCONFIRMED]
MEETING DATES 2020 (2ND WEDNESDAY OF EACH MONTH); 8th April; 13th May; 10th June; 8th July; 12th August; 9th September; 14th October; 11th November; 9th December